HR & Office Assistant

We’re Vilgain – a fast-growing European food & lifestyle brand built on clean ingredients, strong product quality, and community. We’re currently building our new London office and looking for someone who will help us set it up and keep it running smoothly.

Right now, we’re looking for a HR & Office Assistant who will take ownership of managing and organising our new workspace from the ground up.

What will you do?

• Be physically present in the office and take responsibility for making it fully functional and well-organised.

• Support our CEO with day-to-day operational and administrative tasks.

• Be the first point of contact for HR and office-related topics, providing professional on-site support for the team.

• Coordinate HR activities, including the full onboarding/offboarding process and ensuring compliance with UK employment law.

• Organise and coordinate office events, team gatherings, and celebrations to foster a great company culture.

• Organise the office layout according to our design plan and make sure everything is placed exactly where it should be.

• Handle light operational tasks such as removing packaging and boxes and keeping the space tidy and organised.

Who are we looking for?

• Practical, reliable, and solution-oriented person.

• Someone who enjoys organising spaces and making them work efficiently.

• Someone with a solid understanding of HR processes and a working knowledge of British labour standards.

• Comfortable handling hands-on tasks like moving boxes or assembling small furniture.

• Detail-oriented with a sense for design and functionality.

• Someone who can be physically present at our offices in London on a part-time basis.

What do we offer?

• A role based in our London office.

• A dynamic, fast-growing environment where things move quickly.

• Work within an ambitious team building something from the ground up.